Collections Management Systems
Flexible solutions designed to handle a range of collection types
Our collections management systems allow you to effectively manage the needs of your entire collection: research and analyze your collections, easily manage exhibitions, events & loans, preserve and protect your collections, make your collections accessible online & effectively digitize your collections
Our collections management software is used by all sizes and types of museum, from small, local and specialist museums to some of the world’s largest and most prestigious museums and heritage sites, including the Egyptian Museum, National Museum of Australia and National WWII Museum.
Manage Your Multi-discipline Collections
- Catalogue to international museum and archival standards.
- Store and link a wide variety of multimedia and text files.
- Ensure consistency of Authority Terms by linking to external thesauri or people databases through Linked Open Data.
- Perform simple keyword searches through to expert searches.
- Support workflows for accessioning and loans.
- Manage exact physical locations using hierarchies of locations.
- Generate and store relevant legal and rights information.
- Create flexible reports to monitor data quantity, quality and trends.
Increase Engagement With Your Collections
Publish your collections
online through your website
Make digitised images, documents, video and
audio files available online
Publish collections directly to
Google to increase your SEO
Easily find, group and shortlist collections for upcoming exhibitions
Increase The Efficiency Of Your Digitisation Projects
Build simple Rapid Data Entry forms and digitisation workflows
Build reports to monitor data entry and digitisation statistics
Import data from multiple sources, including Excel and CSV
Use data cleaning tools to bulk update records to create consistent data
Preserve & Protect Your Collections
Create workflows to manage the conservation process
Document conditions and the conservation process and manage associated images
Manage and track internal and external movements, including specific transport requirements
Store full audit trails of record changes and access
What Our Customers Say
Mark Pajak, Head of Digital
“Managing different collections in our system makes the collections accessible for cross-disciplinary searches. More often than not, researchers might not specialise in a specific field and they might want to know all the records we’ve got from say Bristol Park and they might want social history, they might want botany. Having all these records in the same system means we can bring back all those records in one search.”
How the National Maritime Museum creates engagement with their collections online and in the Museum
A few years ago, the Museum set a cardinal direction towards the future, which has virtually doubled visitor numbers.
One of the main objectives has been to make the diversity of the collections more visible and accessible in the Museum and online.
Read Case Study
Paula DeStefano, Associate Registrar
Julia Hofer, Registration Database Specialist
Winterthur Museum, Garden & Library
“For Curators, Conservators, Registrars, it’s a great way to coordinate between the three groups as to what’s going on with an object. It benefits you in so many ways, it really improves your work and you can accomplish so much more.”