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Natural History & Scientific Collections

Powerful solutions designed to handle the complexities of managing and researching collections of scientific significance

Natural History & Scientific Collections Solutions

Our Natural History software has evolved over three decades to meet even the most demanding requirements of natural history collections, including Palaeontology, Botany, Anthropology, Mineralogy, Entomology, Mammalogy and Zoology, all within the one system. Today our solutions manage some of the world’s most complex collections, amongst them the Smithsonian's National Museum of Natural History, the Natural History Museum in London, New York Botanical Garden, and the University Museum of Zoology, Cambridge.

The existence of a single database covering all specimens - zoological, entomological, palaeontological, botanical & mineralogical - has been a major factor in improving efficiency and optimising consistent business processes across the Museum - Graham Higley, Natural History Museum, London

Click the plus buttons below for details about how our software can help you to:

  • Manage a range of complex collections, including vertebrates, invertebrates, palaeontology, botany, anthropology and mineralogy.
  • Perform simple keyword searches, as well as expert searches by scientific name, specimen type, item number, etc.
  • Document, categorise and monitor conditions for your specimen collections.
  • Create comprehensive reports on the collections as a whole, track specific objectives or monitor statistics for species, regions, etc.
  • Work with up to date lists of taxonomy, sites and type specimens .
  • Work with a data structure that supports preparations.
  • Pre-populate or create bespoke taxonomy and identification terms.
  • Plan, manage and capture interpretations data for exhibitions.
  • Perform simple keyword searches and expert searches by scientific name, specimen type, item number, taxonomy and synonymies, etc.
  • Work with powerful tools which manage highly complex taxonomy and synonymies.
  • Easily locate specimens to support research .
  • Plot distributions, use GIS searching tools and conduct in-depth analysis .
  • Publish directly to GBIF to share with the wider research community.
  • Perform broad collection analyses using the Collection Level Index.
  • Minimise at risk data by utilising one central system for your collections .
  • Use specially built rapid data entry tools to address backlog .
  • Manage multimedia files in your database.
  • Monitor data entry and digitisation statistics; useful for reporting to project funders.
  • Publish your collections online and increase your online presence.
  • Manage a wide variety of media types: audio, image, moving image and documents.
  • Link images and documents to specimens, taxa, sites, etc. to allow online access to digitised collections.
  • Publish plot distributions and trends.
  • Store and manage multimedia files for marketing use.
  • Participate in global and regional initiatives such as GBIF, iDigBio, VertNET, etc.
  • Document conditions, the conservation process, as well as associated images and media files.
  • Track and monitor trap and pest information via Integrated Pest Management (IPM) tools.
  • Retain control over accessions and loans.
  • Manage site and events data, including permits, instances, sites, mapping and field notes.
  • Manage specimen and lot-based collections.
  • Re-document acquisitions .
  • Quickly generate and store rights documentation .
  • Manage destructive and non-destructive loans .
  • Manage and track internal and external movements, including specific transport requirements.
  • Manage user permissions and authorities for access to collections data.
  • Stay in control of which collections are publicly accessible and which are confidential.
  • Store full audit trails of movements and records of the collections.
  • Share best practice tips with other users on our online chat forum.
  • Attend annual user forums with other Natural History specialists to network and share ideas.
  • Be safe in the knowledge that our future software development is continuously driven by the needs of our large and well established Natural History customer base.

See what our customers have to say about our solutions

Larry Gall, Head, Computer Systems Office; Informatics Manager, Entomology, Yale Peabody Museum of Natural History

Check out what some of our other Natural History customers have to say here.

You will find an interesting case study about one of our customers, the London Natural History Museum, here.

Get In Touch
For more information about how we can help you expertly manage your Natural History and Scientific collections.