Collections Management Systems
Collections Management Systems
The only solution designed to support film archival structure
Our off-the-shelf Film Archives solution allows you to have a single, central source of data for your collections management, freeing you from the need to manage multiple systems or to undertake the lengthy and expensive process of designing your own bespoke solution.
Our core moving image collections management system was developed in conjunction with the BFI and our customers now include the Swedish Film Institute, Deutsche Kinemathek and Cinémathèque québécoise, amongst others.
Functionality Designed For Managing Film & Moving Image Collections
- Catalogue to the FIAF international film standard EN 15907, as well as key archival and museum standards.
- Store, link and manage metadata at work, manifestation, variant and item levels.
- Support cataloguing works, manifestation, variations and items.
- Ensure consistency of authority terms by linking to external thesauri and people databases through Linked Open Data.
- Store and link a wide variety of multimedia and text files.
- Create efficient workflows to manage conservation, Reading Room requests, digitisation processes, etc.
- Manage user permissions and access to records and authority files to adhere to data protection rules.
- Manage exact physical locations using hierarchies of locations.
- Manage treatments schedule and condition checks.
Increase Online Access To Your Collections
Publish your collections
online through your website
Make digitised images, documents, video and
audio files available online
Allow detailed searching or browsing by category
Make hierarchies available to the public to explore
Manage Your Digital Assets
Manage physical records, born digital and digital copies
Import / export XML formats, including EAD
Build simple data entry forms and digitisation workflows
Build reports to monitor data entry and digitisation statistics
Integrate with Digital Preservation Systems and DAMS
Facilitate Meaningful Research
Create workflows to manage Reading Room requests efficiently
Automatically generate Finding Aids
Publish records to national and international archive databases
Share best practice with our large community of archivists
What Our Customers Say
Rewriting the script at the British Film Institute
With 4.5 million items, including film scripts, posters, storyboards, and a great deal more, it was a huge challenge to get a handle on everything collected since 1933. Homemade databases, lists and notes were scattered across the organisation, and some data was inevitably missing.
The new system offers ample opportunity to make more films accessible.
And that has triggered a massive digitisation project.
Read Case Study
Mathias Rosengren, MD of Film Heritage Department
Swedish Film Institute
“Because Axiell’s collection management system meets the EU Standard for cataloguing collections we can take a best practice approach to collection management, with a technology solution that supports open data and enables the SFI to manage multiple collections within the same system.
Adlib is used by other film archives across the world, giving us confidence we have selected the right solution to support our strategy to preserve our extensive archive and make it accessible to anyone.”
Read Press Release
Jean Gagnon, Director of Preservation & Access to Collections
“We want to ensure that we can present relevant and educational information to our visitors, both when they visit the museum or when they come to one of our screenings and online. That means that we want to manage our whole collection and the one million objects that we have, from film to library to archive.
Axiell’s Adlib allows us to achieve that with an up to date technology, which was one of the main reasons for our choice.”