Universities, Research and Education2017-11-09T13:58:13+00:00

Universities, Research & Education
Collections Management Systems

Designed to meet the needs of collections managers, researchers and academics

Our software is designed not only to allow your institution or department to manage and catalogue your collections effectively, but also to maximise the use of your collections for research and learning.

Some of the world’s leading academic institutions manage their collections with our software, including University College Oxford,  University of Adelaide Art & Heritage Collections,  University of Pennsylvania Museum of Archaeology and Anthropology,  and  Universiteit van Amsterdam.

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Collections Management Systems Universities Collections on Multiple screens

Manage Your Collections

  • Manage specific and specialised collections, as well as broad mixed collections.
  • Perform simple and powerful searches to find and group records.
  • Ensure consistency of Authority Terms by linking to external thesauri and people databases.
  • Create flexible reports to monitor your collections statistics.
  • Easily find, group and shortlist collections for upcoming exhibitions.
  • Generate loan agreements and manage associated legal documents.
  • Generate and store legal and rights information.
  • Store full audit trails of record changes and access.

Make Your Collections Accessible Online

Collections Management Systems Universities Collections on Multiple screens

Publish your collections online through your website

Make digitised images, documents, video and
audio files available online 

Allow detailed searching or browsing by category

Publish collections directly to
Google to increase your SEO

Increase Access To Your Collections For Research

Create workflows to manage Reading Room requests efficiently

Automatically generate Finding Aids

Securely manage loans to teaching departments and researchers

Perform broad collection analysis

Plot distributions, use GIS searching tools and conduct in-depth analysis

Preserve & Protect Your Collections

Store valuations for rare objects and manage associated documentation

Create workflows to manage the conservation process

Track the precise physical location of your objects

Manage shipping and handling instructions with labelling and barcode functionality

Create workflows for digitisation

What Our Customers Say

Helen Armstrong, Durham University

Helen Armstrong
Collections Registrar
Durham University

“Internally, the collections team uses the system for all the things you would expect; all the collections management, curatorial tools, preparing exhibitions, cataloguing, new acquisitions, tracking collections care, everything in that range.

As a University museum we have quite a high teaching and research load, so it’s the first port of call for starting off all our teaching and research enquiries, but we’re also trying to get the outcomes of that research back into the system.”

Melbourne University Arts Redevelopment Exterior

Amelia Scurry
Manager, Executive Communication & Liaison
Project Manager, Arts West Redevelopment
University of Melbourne

“The rich cultural collections of the University will now be an integral part of our education to the benefit of our researchers and students. This focus on active learning pedagogies, with dedicated facilities to support object-based learning will enable us to improve student experience and learning outcomes.”

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Larry Gall
Computer Systems Office
Informatics Manager, Entomology
Yale Peabody Museum of Natural History

“There’s a lot of institutional history that’s fragmented among our different curatorial departments and the system provides a context and a milieu in which to reunite that information that’s been orphaned in many cases for over 100 years.”

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