Universities, Research & Education
Collections Management Systems
Collections Management Systems
Designed to meet the needs of collections managers, researchers and academics
Our software is designed not only to allow your institution or department to manage and catalogue your collections effectively, but also to maximise the use of your collections for research and learning.
Some of the world’s leading academic institutions manage their collections with our software, including University College Oxford, University of Adelaide Art & Heritage Collections, University of Pennsylvania Museum of Archaeology and Anthropology, and Universiteit van Amsterdam.
Manage Your Collections
- Manage specific and specialised collections, as well as broad mixed collections.
- Perform simple and powerful searches to find and group records.
- Ensure consistency of Authority Terms by linking to external thesauri and people databases.
- Create flexible reports to monitor your collections statistics.
- Easily find, group and shortlist collections for upcoming exhibitions.
- Generate loan agreements and manage associated legal documents.
- Generate and store legal and rights information.
- Store full audit trails of record changes and access.
Make Your Collections Accessible Online
Publish your collections online through your website
Make digitised images, documents, video and
audio files available online
Allow detailed searching or browsing by category
Publish collections directly to
Google to increase your SEO
Increase Access To Your Collections For Research
Create workflows to manage Reading Room requests efficiently
Automatically generate Finding Aids
Securely manage loans to teaching departments and researchers
Perform broad collection analysis
Plot distributions, use GIS searching tools and conduct in-depth analysis
Preserve & Protect Your Collections
Store valuations for rare objects and manage associated documentation
Create workflows to manage the conservation process
Track the precise physical location of your objects
Manage shipping and handling instructions with labelling and barcode functionality
Create workflows for digitisation
What Our Customers Say
“Internally, the collections team uses the system for all the things you would expect; all the collections management, curatorial tools, preparing exhibitions, cataloguing, new acquisitions, tracking collections care, everything in that range.
As a University museum we have quite a high teaching and research load, so it’s the first port of call for starting off all our teaching and research enquiries, but we’re also trying to get the outcomes of that research back into the system.”
Manager, Executive Communication & Liaison
Project Manager, Arts West Redevelopment
University of Melbourne
“The rich cultural collections of the University will now be an integral part of our education to the benefit of our researchers and students. This focus on active learning pedagogies, with dedicated facilities to support object-based learning will enable us to improve student experience and learning outcomes.”
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Computer Systems Office
Informatics Manager, Entomology
Yale Peabody Museum of Natural History
“There’s a lot of institutional history that’s fragmented among our different curatorial departments and the system provides a context and a milieu in which to reunite that information that’s been orphaned in many cases for over 100 years.”